Municipal Records Retention Manual

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Municipal Records Retention Manual Merrimac, MA

8 hours ago Merrimac01860.info Show details

Commonwealth. It is to that end that this Municipal Records Retention Manual is dedicated. The professional staff of my office has produced the Manual as a guide for local records custodians in the maintenance of records under their …

Author: Records Management Unit
Subject: Records Management, Records Disposal
Created Date: 2/14/2011 10:01:19 AM

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ISSUED FOR THE LOCAL GOVERNMENT RECORDS …

Just Now Phmc.pa.gov Show details

Municipal Records Disposal Certification Request Form . responsibility is to develop records retention and disposition schedules for each municipal office. Municipal officers are authorized by the Municipal Records Act to dispose of records Municipal Records Manual. 4. Definitions . Analog: Information in human readable form such as

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RECORDS RETENTION AND DISPOSAL GUIDE

2 hours ago Pubsaskdev.blob.core.windows.net Show details

This records retention guide has been prepared to assist municipal administrators in making decisions regarding the retention and disposal of records. It has been developed by UMAAS, RMAA, SUMA and SARM, with the assistance of the Saskatchewan Archives Board (the Archives) . It is applicable to the records of municipalities as well as any board,

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Iowa League of Cities Record Retention Manual for …

8 hours ago Legis.iowa.gov Show details

2 Record Retention Manual for Iowa Cities Iowa League of Cities October 2012 Records Management Public Records Defined Code of Iowa Section 22.1(3) defines the term “public records” relative to examination of govern-ment records: “As used in this chapter, “public records” includes all records, documents, tape, or other informa-

File Size: 476KB
Page Count: 47

Category: Colorado municipal records retention manualShow more

Local Government Retention and Disposition Schedules

1 hours ago Phmc.pa.gov Show details

County Records Manual with Retention and Disposition Schedules (PDF) 2002 Edition (Updated as of 4/2017) This manual has been issued to inform certain county administrative, fiscal and judicial officers of the opportunity to legally dispose of records in accordance with the provisions of the County Records Act and Rule of Judicial

Category: Pa municipal records manualShow more

LOCAL GOVERNMENT RECORDS MANAGEMENT …

8 hours ago Archives.cdn.sos.ca.gov Show details

Records Retention Schedule - A list of all records produced or maintained by an agency and the actions taken with regards to those records. A retention schedule is an agency’s legal authority to receive, create, retain, and dispose of official public records. It assists the agency by documenting which records require office or

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Record Retention Resources Municipal Authorities

4 hours ago Municipalauthorities.org Show details

Record Retention. This schedule, issued by the Pennsylvania Historical and Museum Commission Bureau of Archives and History, is to inform municipal officials in cities of the third class, boroughs, incorporated towns, townships of the first and second classes, including any municipal corporations as described in this paragraph which have

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Trial Court Records Manual California

6 hours ago Courts.ca.gov Show details

court records, as well as the expectations of the public and litigants to provide reasonable confidentiality of court records. Many of the existing statutes, rules of court, and standards include permissive minimums for court records retention and other options for court records management that allow courts significant latitude in applying them.

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Resolution 2014005 RM Program and Retention …

2 hours ago Cityofventura.ca.gov Show details

County, State, and Federal codes also speCify other retention requirements for specific public records. SECTION 2: The City Council finds that the proposed amendments to the Records ,Management Program Manual have been reviewed and approved by the City

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Introduction Wisconsin Municipal Records Schedule

6 hours ago Wisconsinhistory.org Show details

Municipal records, which have met the retention time outlined in the WMRS, have only two dispositions: Destroy or transfer to the Wisconsin Historical Society. Records that are held beyond their retention period but are not destroyed are still subject to all public records laws.

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Illinois Records Management Reference Manual For Illinois

Just Now Ilsos.gov Show details

Illinois State Records Management Manual 5 A record that has a retention period of 10 years and has a high reference rate for those 10 years will likely have a retention period that states: “Retain for ten (10) years after date of generation, then destroy in a …

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Colorado Municipal Records Retention Manual June 2016

6 hours ago Durangogov.org Show details

Colorado Municipal Records Retention Schedule Schedule last updated August 2020; this file was last updated on 3/22/2021 The City of Durango adopted the Colorado Model Municipal Records Retention Schedule by Resolution R-2007-0025 of the Durango City Council on 6/19/2007. It is the

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MUNICIPAL RECORDS RETENTION SCHEDULE Reading

7 hours ago Readingma.gov Show details

The Planners or Calendars may be electronic or manual (paper), that are used to track an individual staff member's work-related meetings, assignments, and tasks. Individual employees are responsible for retaining their planners or calendars for the duration of this retention period. Municipal Records Retention Schedule.

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Local Records Management Manual Michigan

5 hours ago Michigan.gov Show details

15.231-15Public Records Alternative Institutions 3 Retention and Disposal Schedules 4 Disposition of Public Records 10 Managing Electronic Records 11 Proper Storage of Records 12 Depositing Public Records with 14 Regional Depository System 18 Laws: M.C.L. 15.231-15.232 (Freedom of Information Act, Definitions)

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Local Records Retention Schedules Missouri

9 hours ago Sos.mo.gov Show details

The records classification and retention periods in this manual constitute legal authority for retention and disposal of official records. No records can be destroyed until they meet the minimum retention period listed in this manual. In cases where there is no schedule for a particular record series, the Local Records Board must grant permission

Category: MissouriShow more

RECORDS MANAGEMENT MANUAL

8 hours ago Idcounties.org Show details

IAC Records Retention Manual 2012 Page !3. Preface appropriate State Archives for long-term preservation and public research use. IAC Records Retention Manual 2012 Page !7. Records Management Program Implementation Records Inventory

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City of Coeur d’Alene

3 hours ago Cdaid.org Show details

RECORDS RETENTION MANUAL 4 INTRODUCTION In 2005, the Idaho State Legislature amended I.C. 50‐907, 50‐908, and 50‐909 which relate to the retention of public records for municipalities. Part of the changes require that each City …

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Municipal Records Management Archives

7 hours ago Archives.colorado.gov Show details

How does a municipality obtain approval to use this records management manual? The Approval Request Form must be completed and returned to our office. Once approved, the city or town's name will be added to this site (Municipal APPROVED). It is recommended that the town or city board/council adopt by resolution use of this schedule. A sample adopting resolution is now …

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Records Retention Manual SSCC

9 hours ago Sscc.edu Show details

series a period of retention, as derived from a records retention rule from the Matrix. The Records Retention Schedule is the document that most users will employ in deciding the retention and disposition of specific records at individual campuses. Included in this manual is the IUC Model Records Retention Schedule, which presents

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Wisconsin Municipal Records Manual Wisconsin Historical

5 hours ago Wisconsinhistory.org Show details

It is an updated version of the Wisconsin Municipal Records Manual originally published in 1980, and is intended to provide municipal governments with an easily accessible retention schedule for commonly created public records. Local governments are required to adopt the Municipal Schedule before using it to schedule their records.

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OHIO MUNICIPAL RECORDS MANUAL

6 hours ago Ohiohistory.org Show details

municipal records commission. The commission should send a copy to the originating office. Questions about this manual or records retention and disposition should be addressed to Ohio Historical Society, State Archives of Ohio, Local Government Records Program (LGRP), 1982 Velma Avenue, Columbus,

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OHIO MUNICIPAL RECORDS MANUAL

2 hours ago Ohiohistory.org Show details

maintain a basic records management program. Although many municipal record series are listed, some are not. To establish a retention period for a record series, use the four values listed under Appraisal. The retention periods found in this manual are only suggestions. Before any municipal records may be

Category: OhioShow more

Public Record Retention Plymouth MA

8 hours ago Plymouth-ma.gov Show details

Municipal Records Retention Manual. is dedicated. The professional staff of my office has produced the . Manual. as a guide for local records custodians in the maintenance of records under their care. The . Manual. contains advice and guidance in the development of programs of records management in its major components: the

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Colorado Municipal Records Retention Schedule

4 hours ago Rmm-i.com Show details

Colorado Municipal Records Retention Schedule 3 Records of committees, task forces or similar groups composed of members of the staff that meet on an ongoing basis or that are set up for specific purposes. Examples include management teams, technology teams, policy teams, employee safety committees, budget strategy teams, etc.

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South Dakota Municipalities

6 hours ago Boa.sd.gov Show details

Procedure to Dispose of Municipal Records Using this Manual: 1. The municipality must adopt this manual as its Records Management Policy. 2. You must maintain a permanent list of what you destroy. 3. You may proceed immediately to dispose of records pursuant to this manual with the following exceptions:

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Manual 210.09 Amended – The Commonwealth of …

1 hours ago Oa.pa.gov Show details

Manual 210.09 Amended Page 1 of 10. Manual . Commonwealth of Pennsylvania Governor’s Office. Manual 210.09 Amended – The Commonwealth of Pennsylvania General Records Retention and Disposition Schedule . Date: December 8, 2021 . By Direction of: Michael Newsome, Secretary of Administration . Contact Agency: Office of Administration,

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Municipal Records Retention Schedule

8 hours ago Stlmuni.org Show details

Municipal Records Retention Schedule See also the General Records Retention Schedule. Using this Records Retention Schedule Everyday local government offices throughout Missouri produce records that document the rights of citizens, the actions of the government that serves them and the history of the community in which they live.

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RECORDS CLASSIFICATION SYSTEM AND RETENTION …

Just Now Sparwood.civicweb.net Show details

The manual is both a records classification system and a records retention and disposal schedule, which integrates these two key records management concepts into one comprehensive management plan for District records in all forms. Records and Information Management (RIM) is the field responsible for the efficient and

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CITY RECORDS MANAGEMENT MANUAL OAMR

4 hours ago Oamr.org Show details

166-030-0016“To establish a records management program to insure orderly retention and destruction of all public records, and to insure the preservation of public records of value, each state or local agency should designate a Records Officer to organize and coordinate records scheduling, retirement, storage and destruction….” OAR 166-030-0016 . 2.

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The Commonwealth of Massachusetts Municipal Records

1 hours ago Archives.lib.state.ma.us Show details

dc.contributor.other: Massachusetts. Public Records Division. en: dc.contributor.other: Massachusetts Archives. Records Management Unit. en: dc.date.accessioned

Category: MassachusettsShow more

Policies & Procedures Records Mgmt. Retention

8 hours ago Vr.citadel.edu Show details

This manual is designed to: explain records retention schedules, provide guidelines for retaining records, provide instruction for the disposition of departmental records, promote the cost-effective management of records, and encourage the authorized disposal of obsolete records on a regular basis.

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State of NJ NJ Treasury DORES Records Retention Schedules

5 hours ago Nj.gov Show details

The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with

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The Commonwealth of Massachusetts Municipal Records

1 hours ago Archives.lib.state.ma.us Show details

016-07-22Date Available2016-07-22. Publisher. Secretary of the Commonwealth. LCSH Subject. Records disposal > Government policy > Massachusetts > Handbooks, manuals, etc.; Records retention > Government policy > Massachusetts > Handbooks, manuals, etc.

Category: MassachusettsShow more

Massachusetts Statewide Records Retention Schedule

6 hours ago Mma.org Show details

issued for public comment, and final policy directives or manuals. A02-03 (a): Manuals, publications, bulletins and substantive support materials Permanent A02-03 (b): All other records Retain 3 years. A02-04: Executive Orders, Directives, and Bulletins Records See sub-schedules for specific retention periods.

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Local Government Records Retention Schedules Missouri

2 hours ago Sos.mo.gov Show details

Local Records:: Records Schedules. Local Government Records Retention Schedules. Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minimum retention periods for the administrative, fiscal and legal records created by local governments.. Retention and disposition of records that are …

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Records Retention & Disposition Schedules

4 hours ago Budget.pa.gov Show details

Municipal Records Act (PDF) - Creates a Local Government Records Committee; gives PHMC approval authority of any records that have been microfilmed. Public School Code (PDF) - Describes the retention of certain records of the Board of School Directors. Public Officers (PDF) - County and Local officials responsibilities concerning records under

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RECORDS MANAGEMENT & RETENTION TMCEC

9 hours ago Tmcec.com Show details

1 RECORDS MANAGEMENT & RETENTION Hilda Cuthbertson, CCCII, ICM Fellow Court Consulting Program Director Borjorquez Law Firm, PC OBJECTIVES Explain the goal of a records inventory Explain state rules regarding records retention List the elements of a record’s life cycle List the steps to develop a records management program

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Division of Revenue and Enterprise Services New Jersey

5 hours ago State.nj.us Show details

Public Records Defined . It is important to develop and maintain records management programs because of the nature and value of public records. Any information that a public agency generates or receives in the transaction of its official duties is a public record. This is true regardless of the medium used to store the information – e.g., paper,

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Local Government Records Retention Schedules Washington

9 hours ago Sos.wa.gov Show details

County Treasurer Records Retention Schedule - Version 4.0: January 2009: PDF: Word: District and Municipal Courts Records Retention Schedule - Version 6.0: March 2009: PDF: Word: Economic Development and Transport Records Retention Schedule - Version 1.2: August 2021: PDF: Word: Previous Versions: Emergency Communications (911) Records

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Records Retention and Disposal Schedule for Michigan

9 hours ago Michigan.gov Show details

(517) 335-9132Records Management Services 3400 N. Grand River Ave. Lansing, Michigan 48909 (517) 335-9132

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Retention and Scheduling of Municipal Records

5 hours ago Municipalaffairs.alberta.ca Show details

In section 214 of the Municipal Government Act (MGA) there is provision for a council to pass a bylaw regarding the destruction of records and documents in the municipality. Therefore, some guidelines need to be established for a suggested retention schedule for the disposition of a number of municipal records.

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830 CMR 62C.25.1: Record Retention Mass.gov

4 hours ago Mass.gov Show details

2. the internal controls used to ensure accurate and reliable processing; and. 3. the internal controls used to prevent unauthorized addition, alteration, or deletion of retained records. (b) The following specific documentation is required for machine-sensible records retained pursuant to 830 CMR 62C.25.1: 1. record formats or layouts;

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South Dakota Bureau of Administration: Records Management

1 hours ago Boa.sd.gov Show details

605-773-3589Records Management Contact Information: 104 S. Garfield, Building E. Hwy 14-83 East Truck Bypass; Pierre, SD 57501; ph 605-773-3589; fax 605-773-5955

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Forms and Guidance Archives

7 hours ago Archives.colorado.gov Show details

Forms and Guidance. The following guides to common records management documents are PDFs and will open in a new tab. Approval Request. Certificate Of Records Disposal. Electronic Messaging Guidelines (Email) Guidelines For Long-Term Preservation Of Records. Instructions For Records/Information Inventory Report.

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MSCM Manual uchc.edu

6 hours ago Opa.uchc.edu Show details

Disposition of records in accordance with the retention/disposition schedules and approvals required by the Office of the Public Records Administrator. Transfer inactive or non-current records to agency records center or other state approved private storage facilities.

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Guidelines on Retention Scheduling Public Records Stored

5 hours ago Nj.gov Show details

Division of Revenue and Enterprise Services - New Jersey Records Manual Page 134 Guidelines on Retention Scheduling Public Records Stored on Social Media Platforms Introduction These guidelines include suggested action steps for creating retention/disposition policies for public records created and stored via social media services like Facebook

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Email policy manual for local government

9 hours ago Sos.oregon.gov Show details

public records for legal, administrative or research purposes and shall establish rules for procedure for the retention or disposition of the public records. The second part of the law, ORS 192.420 establishes “every persons” right to inspect any nonexempt . public record. of a public body. ORS 192.501 conditionally

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Frequently Asked Questions

What is municipal records?

Municipal records are the result of daily business conducted by City officials and employees. According to the Records Retention Schedule, some records are held permanently while others are destroyed when they are no longer needed. The records in the Archive are permanent or have been deemed historically valuable and are retained permanently.

What is a record retention schedule?

A records retention schedule is a policy that defines how long data items must be kept and provides disposal guidelines for how data items should be discarded.

What is a record retention?

Records retention is a defined process by which you assure that you've kept records for as long as required by regulatory, legal, or business reasons. Your records are evidence of a decision or transaction.

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